In the following sections we will inform you about which data we process when you visit the recruiting portal (the page you are directed to after clicking the 'Apply' button) and register / create a candidate profile and / or directly apply for a position. The recruiting portal is managed by Lidl Stiftung & Co. KG, Stiftsbergstraße 1, 74172 Neckarsulm, which is responsible for the processing of your data within the framework of the recruiting portal/ candidate profile. The General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG) serve as the legal basis for data protection.
What data do we process in the candidate profile?
We process:
- the data that you make available to us during registration in the recruiting portal;
- this includes at least your e-mail address, password, first name, last name, country/ region of your place of residence;
- any data you choose to disclose to us in your uploaded documents (such as CV, references, or cover letter) and data you add to your candidate profile or application.
The processing of your profile data takes place on the basis of the user contract for the recruiting portal according to Art. 6 (1) sentence 1 lit. b) GDPR.
Visibility options and inclusion in a talent pool
If on top of your actual application you are also interested in other suitable vacancies at Lidl Group companies, you can increase your chances of becoming part of #teamlidl by selecting that your candidate profile shall be visible either to all Lidl recruiters worldwide or to Lidl recruiters within your country of residence. These profile visibility options are available when you register/apply as well as under “Data Privacy Settings and Search Options” in your candidate profile on our recruiting portal.
You can choose from the following options for which your profile should be considered:
- In addition, for other current and future suitable positions within the international Lidl Group and the potential inclusion in worldwide talent pool(s).
- In addition, for other current and future suitable positions in my country of residence and the potential inclusion in talent pool(s) for my country of residence.
- Exclusively for positions for which I am actively applying.
Based on your consent, Lidl recruiters worldwide (Option 1) or in your country of residence (Option 2) can view the following information from your candidate profile if your name comes up as a result of a portal-wide search:
First name, last name, candidate ID, e-mail address, telephone number, address, country of residence, selected profile visibility, candidate profile extension (fields that are additionally queried via a data capture form such as degree or earliest availability), assigned tags (keywords such as skills / special knowledge which recruiters can assign to a candidate and use in searches), comments from recruiters on the candidate profile, "application" documents on the profile, affiliation to talent pools (for private talent pools only the talent pools to which the respective recruiter has access will be listed), correspondences and e-mail campaigns sent from the recruiting portal, applications to Lidl
Based on your candidate profile information recruiters might contact you by e-mail and invite you to apply for a position matching your profile. You decide whether you want to apply.
Our recruiters not only look for suitable candidates for currently open positions via the candidate search but also use talent pools to keep special target groups on the radar and to stay connected to them. For example, they form regional talent pools from second-best candidates for positions that are filled more frequently or for specialist functions.
If you register for a talent pool, the data that you provide to us via your candidate profile will be processed based on your consent pursuant to Art. 6 (1) sentence 1 lit. a) GDPR.
If you select the visibility option worldwide (1) or country of residence (2) and the possible inclusion in a talent pool, your data will also be processed based on Art. 6 (1) sentence 1 lit. a) GDPR.
Details of the profile visibility options
If you select the Option 1 “In addition, for other current and future suitable positions within the international Lidl Group and the potential inclusion in worldwide talent pool(s).”, you consent to your profile being visible to all recruiters of all Lidl national organizations and Regional Distribution Centers as well as Lidl Stiftung & Co. KG. Please refer https://careers.lidl/overview-companies for a list of all Lidl companies whose recruiters have access to your profile.
The selection of “worldwide consideration/visibility” of your candidate profile always entails that you can be added to any of our worldwide talent pools. Worldwide talent pool means that the recruiters who have access to the talent pool can reside outside of your country of residence. If recruiters with access to your candidate profile consider you a candidate worth keeping track of, they can add you to one or several of our worldwide talent pools based on your consent.
If you select the Option 2 “In addition, for other current and future suitable positions in my country of residence and the potential inclusion in talent pool(s) for my country of residence”, you consent to your profile being visible to all recruiters of the Lidl national organization and the associated Regional Distribution Centers in your country of residence.
The selection of “country of residence consideration/visibility” of your candidate profile allows recruiters in your country of residence to add you to any talent pool. Recruiters from outside of your country of residence can neither find your candidate profile via portal-wide searches nor add you to a talent pool.
If you go with Option 3 “Exclusively for positions for which I am actively applying.”, only recruiters in charge of positions for which you actively apply have access to your candidate profile. Your profile cannot be found via portal-wide searches and therefore can neither be added to a talent pool nor be considered for other positions matching your profile.
If you opt for the visibility options worldwide (1) or country of residence (2) and the potential inclusion in a talent pool your data is also processed on the basis of Art. 6 (1) sentence 1 lit. a) GDPR.Withdrawal of consentYou can revoke your consent to the worldwide or country of residence visibility/consideration of your profile and for participation in the talent pools at any time with effect for the future. To do so, please change your visibility settings directly in your profile in “Data Privacy Settings and Search Options”. The legality of the processing that has already taken place up until the receipt of your withdrawal is not affected by this. Please note that the change in visibility settings has the following effects:
- Worldwide changed to country of residence (1 🡪 2): Only recruiters within your country of residence can find and access your profile and consider you for other suitable positions. If you had been part of a talent pool to which a recruiter from outside of your country of residence had access, this recruiter would no longer be able to access your profile data.
- Worldwide or country of residence changed to positions for which I am actively applying (1 or 2 🡪 3): You can no longer be found through portal-wide searches. If you had been part of a talent pool, recruiters would no longer see your name and profile data when calling up the pool. You cannot be considered for other suitable positions.
Note: If data is transmitted to a Lidl company that is headquartered in non-EU/ non-EEA countries ("third countries"), the data protection level in this third country may be lower compared to that in the EU/ EEA, which may mean that the rights of data subjects may not be enforced at all or not in the same way. If we transfer personal data to data recipients outside the EU/ EEA, the transfer will only take place if an adequate level of data protection in the third country has been confirmed by the EU Commission, an appropriate level of data protection has been agreed with the data recipient (e.g. by means of EU standard contractual clauses) or you have given us your express consent.
Registering for a talent pool via data capture forms
When visiting a career fair or after being approached and interviewed by an active sourcer, you have in some countries the opportunity to register in the recruiting portal via a data capture form without having to apply for a specific position, but with the aim to be included in a talent pool and considered for future vacancies that suit your qualifications.
Your data is automatically used to create a candidate profile in the background. In this context, we would like to give you the opportunity to be taken into account for suitable positions in all Lidl companies worldwide. This is why your candidate profile is automatically visible/considered worldwide (Option 1) by default when you register for a talent pool via data capture form. You can change this setting in your profile to limit visibility/consideration to your own country and will receive further information in an email following your registration. Further information on the visibility options (especially option 1) can be found above.
Withdrawal of consent
You can revoke your consent to participate in the talent pools via data capture forms at any time with effect for the future. To do so, please change your visibility settings directly in your profile in “Data Privacy Settings and Search Options”. The legality of the processing that has already taken place up until the receipt of your withdrawal is not affected by this. For more information on the different visibility options and their effects, see 2.2.
E-Mail campaigns
In case you have given us your explicit consent for campaign e-mails on your candidate profile, you can be included in mailings in which information on job opportunities, news from Lidl or invitations to events are shared. The legal basis for this is your consent pursuant to Art. 6 (1) sentence 1 lit. a) GDPR.
Withdrawal of consent
If you no longer want to receive these mailings, you can withdraw your consent to them in your candidate profile by unchecking the box in “Data Privacy Settings and Search Options”. The legality of the processing that has already taken place up until the receipt of your withdrawal is not affected by this. Please note that the consent to e-mail campaigns has no impact on the consideration of your profile for other job opportunities/the potential inclusion in a talent pool.
Logfiles and cookies in the recruiting portal
Cookies and Other Technologies
In our recruiting portal, technically necessary cookies and other technically necessary technologies are used to process usage data (for example, to display our website correctly/ functions you require, to save your login in the login area).
You can find an information overview of the cookies and other technologies used here, along with the respective processing purposes, storage periods and any third-party providers involved.
The legal basis for the use of technically necessary cookies is Article 6 (1) (f) GDPR, i.e. we process your data on the basis of our legitimate interest in being able to present the website with its statements in a fully functional manner.
Log files
Log files are stored for the following purposes:
- Ensuring a smooth connection,
- Ensuring comfortable use of our website/ application,
- Evaluation of system security and stability.
The legal basis for processing the log files is Article 6 (1) (f) GDPR. Our legitimate interest lies in the purposes of data processing listed above.
The transfer of your data to external service providers who support our application process in individual cases will only take place after careful selection and contractual obligation. External IT and consulting service providers as well as companies of the Schwarz Group support us in the provision of the system and may receive access to your data in individual cases as part of the service provision. These are the following service providers:
- Schwarz IT KG, Stiftsbergstraße 1, 74172 Neckarsulm, Germany
- Mmmake GmbH, Großgartacher Str. 61, 74080 Heilbronn, Germany
Data retention - How long do we store your personal data?
You can delete your candidate profile and the saved attachments at any time in the profile settings. Deletion is carried out by anonymizing your data, meaning that a connection to your person is no longer possible. You are the owner of your data.
In the event of inactivity, your account will be deleted 12 months after the last login. If you forgot creating an account with a personal password upon applying, the date of your application will be set as the date of the last login. 7 days prior to deletion, you will receive a notification that the deletion of your data is imminent. This approach with corresponding deadlines also applies if you are a member of a talent pool.
If you initiate the deletion yourself, the deletion will take place within 24 hours, provided that this does not conflict with retention requirements or our legitimate interests.
The respective retention obligations vary among the different Lidl national companies and are listed in this Privacy Policy. They commence at the end of the application procedure, i.e., after the receipt of a rejection or the withdrawal of an application.
The candidate profile in the recruiting portal of the Lidl Group should, however, only be deleted if you have no other ongoing application procedures in other Lidl companies. This is because the deletion of the candidate profile leads to the termination of all application procedures within the Lidl corporate group, as your application documents will also be deleted. Should you wish this, we ask you to explicitly inform us.
The deletion of applications depends on the status of the application at the time the candidate profile is deleted/anonymized. Applications that are not yet complete will be deleted overnight. Applications that are already in the status "rejected," "withdrawn," or "hired" are subject to the country-specific retention periods listed in this Privacy Policy and will only be deleted once this period has expired.
If the terms of use are changed, please note that you will be prompted to accept the changed license agreement the next time you log in. If this consent is not given, you will be unable to access your profile and the previous terms of use remain valid. If you reject, your data will be deleted within 24 hours and no longer processed, unless this is contrary to retention requirements or legitimate interests on our end. Existing applications will be treated as withdrawn and will also be deleted according to these deadlines.
The retention period for cookies can be found in our cookie policy. If the information “persistent” is indicated in the “Expiration” column, the cookie is stored permanently until the corresponding consent is revoked. The retention period of the session storage is limited to the respective session and ends when the browser is closed.
Log files are stored for a period of seven days and then automatically deleted.
Are you obliged to provide the data?
There is no legal or contractual obligation on your part to provide us with personal data. However, without the data, we cannot offer you the benefits of our recruiting portal and cannot include you in a talent pool.